Hire a Remote Administrative Assistant for Your Architecture Firm
Principals in small and mid-size firms often spend hours a week on inbox, scheduling and billing tasks that someone else could handle. A remote administrative assistant takes those off your plate and keeps the office running. Studio Helpers places trained assistants from the Philippines and Latin America at $2,100 a month full-time, or $1,300 part-time, all-inclusive.
What a Remote Administrative Assistant Handles for Your Firm
Inbox and calendar management
Triages email, schedules client meetings, site visits and consultant calls, and sends reminders.
Invoicing and AR follow-up
Prepares monthly invoices from timesheets and contracts, sends them out and follows up on overdue payments.
Timesheet and project setup
Collects staff timesheets, sets up new projects and phases in your accounting system, and flags budget overruns.
Contract and proposal admin
Formats owner-architect agreements and consultant contracts from your templates and tracks signatures.
Project file organization
Keeps project folders, transmittals and document archives organized and consistent across jobs.
Vendor and consultant coordination
Collects certificates of insurance, W-9s and consultant invoices, and keeps records current.
Licensing and CE tracking
Tracks architect license renewals, AIA continuing education hours and firm registrations so nothing lapses.
Tested in the Tools You Already Use
Every candidate is skills-tested in your firm's software before you meet them.
Who Hires a Remote Administrative Assistant
- Principals doing their own billing and scheduling
- Small firms without a full-time office manager
- Firms with slow collections and missed invoices
- Growing studios that need admin help before hiring locally
What You Save vs. a Local Hire
Estimate based on the BLS median wage for secretaries and administrative assistants (roughly $45,000 a year) plus about 30% for taxes and benefits; actual costs vary by market.
Questions About Hiring a Remote Administrative Assistant
Every placement signs an NDA, and we use third-party activity monitoring. You control access levels in your accounting and banking tools, and many firms give view or prepare-only access so a US principal approves anything that moves money.
We match candidates on the systems you use where possible and train them on your firm's specific setup. Common A/E accounting tools like BQE Core, Ajera and Monograph are part of onboarding when needed.
Yes. With a VoIP system like RingCentral, Zoom Phone or Google Voice, your assistant can answer calls, take messages and route them during US business hours.
Yes. Part-time is $1,300 a month and works well for firms that only need help with billing, scheduling and inbox for part of the day. You can move to full-time anytime.
Typical placement takes one to two weeks from our first call. Onboarding includes training on your tools, templates and preferences.
Hire a Remote Administrative Assistant
Tell us about your firm and staffing needs. We'll put together a custom plan within 24 hours — no obligation, no pressure.
Let's Build Your Team
Whether you need a single CAD drafter to clear a backlog or a full remote production team, we'll find the right people for your firm. Every consultation is free, and there's never any obligation.